OccuHEX®
Occupational Health Examination Management System
Ensures regular implementation and tracking of employees' pre-employment and periodic health examinations and required medical tests. Full regulatory compliance with IBYS and MEDULA integration.
Examination Types
Manage all health examination types from a single platform
Custom Filtering Features
Instantly filter and list your employees and examinations by various criteria
Lab Test Result Filtering
List examinations by test result arrival/submission status
Pre-Employment Examination Status
Filter employees with or without pre-employment examination
Approaching Periodic Examinations
Employees with approaching periodic examinations within a date range
By Risk Groups
List and filter employees by risk groups
By Risk Group-Lab Type
Filter employees by risk group and laboratory type (test)
By Recent Examinations
List by most recently performed examinations
By ICD-10 Type
Filter examinations by ICD-10 disease codes
By Vaccination Status
Filter employees and examinations by vaccination status
Workplace Physician Appointment Management
The workplace physician defines their work schedule in the system, specifying which days and hours they will accept examinations. Employees request appointments from available time slots for planned health services.
Appointment Calendar ViewDemo running...
Work Schedule Definition
Workplace physician defines examination days and time slots per facility
Employee Self-Service Appointment
Staff view available time slots and create online appointment requests
Automatic Notifications
SMS and email notifications for appointment confirmation, reminders, and changes
Appointment Approval Process
Workplace physician evaluates incoming requests and performs approval/rejection
Employee Health History Example
View examination history in timeline format, click for details
Employee Health HistoryDemo running...
Ahmet Yilmaz
Production Operator • Reg: 2024-001
Last Examination
15 Jun 2024
Pre-Employment Examination
Periodic Examination
Special Purpose Examination
Periodic Examination
Risk Groups and Period Management
Assign your employees to risk groups by exposure type. Define possible occupational diseases and required tests for each group.
Working with Chemicals
Possible Occupational Diseases
Required Tests
Working in Noisy Environment
Possible Occupational Diseases
Required Tests
Working at Height
Possible Occupational Diseases
Required Tests
Heavy Lifting
Possible Occupational Diseases
Required Tests
Radiation Exposure
Possible Occupational Diseases
Required Tests
Dust Exposure (Silica, Asbestos)
Possible Occupational Diseases
Required Tests
Flexible Period Management
By Hazard Class
By Risk Group
Personnel-Specific
Ready Guides
Ready Protocol Templates
Regulatory-compliant standard test and examination protocols for each risk group
Customizable
Workplace physician can create and edit their own guides
Automatic Assignment
Relevant tests are automatically assigned when personnel is added to risk group
Comprehensive Health Management
Manage all processes from employee work and health history to physical examination, from medical procedures to reporting
Personnel Work History Analysis
Detailed analysis of employees' previous work experience, exposures, and occupational risk history
Health History Analysis
Family history, accident, surgery, illness, hospitalization, disability, treatment information, and addiction tracking
Medical Anamnesis Controls
Systematic medical history taking and evaluation forms
Physical Examination
Comprehensive recording and tracking for all system examinations
Interventional Procedure Tracking
Recording and tracking of injections, vaccinations, and other interventional procedures
Medical Supplies Tracking
Medication, medical consumables, and medical equipment inventory management
Personnel Report
Preparation of sick leave reports, rest reports, and other health reports
Fitness Assessment Analysis
Personnel suitability evaluation according to work environment and conditions
Frequently Used Archive
Archive general and personal frequently used diagnoses and medications for quick access
Prescription Copy
Quick re-arrangement by copying previous prescriptions for repeated treatments
Corrective Action Initiation
Directly open corrective action (CA) from nonconformities detected during examination
OHS Committee Agenda Addition
Add identified issues to the agenda for discussion at the next OHS Committee meeting
Trackable Health History Fields
Physical Examination Areas
Electronic Prescription System
Workplace physicians can issue electronic prescriptions integrated with SGK MEDULA system. ICD-10 coding compatible, legal format e-Prescription creation.
New Prescription
MEDULA E-Prescription System
Medication Name
Parol 500mg Tablet
Dose
2x1
Duration
5 Days
✓ Sent to MEDULA
Laboratory Information Management System (LIMS)
Through API integration with laboratory systems, all test and analysis results of personnel are automatically transferred to the doctor's screen. Say goodbye to manual data entry!
Supported Test Types
Biological Analysis
Physiological Analysis
Radiological Analysis
Psychological Tests
API Integration Advantages
Automatic Data Transfer
Laboratory results are automatically transferred to the system via API
Time Savings
Manual data entry is eliminated, physician focuses on examination
Zero Error Risk
Error risk from manual entry is eliminated
Historical Records
All test history is stored digitally and can be compared
Step 1
Laboratory
Step 2
API Integration
Step 3
Physician Screen
IBYS Examination Notification
EGEROBOT® is an authorized integrator firm by the Ministry of Labor and Social Security OHS Directorate.
According to Law No. 6331 on Occupational Health and Safety, it is mandatory for Workplace Physicians to report pre-employment and periodic health examinations to the Ministry through IBYS (Occupational Health and Safety Information Management System).
- Automatic IBYS notification upon examination completion
- Work environment and exposure information transfer
- Work style (vehicle use, position, hours)
- Work equipment used notification
- Tests performed and results transfer
- Report validity date and opinion notification
All health examinations must be reported to IBYS under the Occupational Health and Safety Services Regulation. Submissions to the Ministry are made with timestamps.
Workplace Surveillance
The workplace physician should identify workplace hazards, ensure risk analysis and assessment is performed, and plan necessary work by also taking employee opinions to keep risks under control.
Health Promotion Activities
Obesity prevention, smoking and substance abuse prevention, stress management, sports for healthy living
Health Activity Planning
Ensures complete planning of all health activities with relevant departments, enabling practical implementation and tracking
Examination Scheduling
Managing examination appointments, automatic scheduling of pre-employment and periodic examinations, early warning notifications, customizable periods
Clinic Management
Office management, electronic health records, appointment system, and business intelligence reporting working together to automate medical practice workflows
Hazardous Chemical and Waste Management
All features needed for chemical material safety and waste tracking from production to disposal and destruction
Test Analysis Planning
Planning and recording required personal tests to support health work, action planning based on test results
Medication, Medical Supplies Stock Management
Simple way to track and maintain medical equipment and medications. Check stock levels, manage locations, and easily track expiration dates
Health Hygiene Audit
Perform audits practically, quickly, and completely with ready checklists, ensure 100% hygiene control
PPE Management
Enables effective management from definition, regulation to assignment. Reduces misuse and provides cost savings
Employee Health Surveillance
With OccuHEX® you can conduct activities to protect and improve employees' physical, mental, and social wellbeing, prevent health loss due to working conditions, and protect them from factors that may adversely affect their health.
Why OccuHEX®?
Features that make a difference in occupational health management
IBYS Integration
Online submission of examination results to Ministry of Labor and Social Security IBYS platform.
MEDULA E-Prescription
Integrated with SGK MEDULA system, enables workplace physicians to issue electronic prescriptions.
Smart Reminder System
Automatic notification to workplace physician via SMS and email for personnel with approaching periodic examinations. Visual warning panel on dashboard.
ICD-10 Coding
Health data is recorded and reported according to ICD-10 codes designated by Health Ministry.
Historical Health Records
Access to detailed information about employees' current and past health status.
Multi-Format Reporting
Reports in PDF, Excel, or Word format. Can be signed and re-uploaded to system.
Automatic Health Examination Report
Create health examination report in legal format with single click from examination data.
Automatic Annex-2 Report
Automatic creation of regulatory-compliant Annex-2 Health Report for pre-employment and periodic examinations.
International Regulatory Compliance
OccuHEX® offers multi-regulation support. Compatible with Law No. 6331 and IBYS system in Türkiye, 89/391/EEC Directive in Europe, OSHA standards in USA, and local regulations of other countries.
The system can be customized to meet occupational health examination requirements of different countries.
Multi-Layered Organization Structure
Hierarchical management at holding, parent company, facility and department levels. Each organizational unit accesses its own data.
Corporate Hierarchy Support
OccuHEX® supports multi-layered organization management from holding structures to department level. Each unit manages its own data independently while upper levels gain consolidated visibility.
Define different access rights at each level with role-based authorization.
Example: Holding Structure
Unlimited Hierarchy
Multi-layered structures like Holding → Sub-Holding → Company → Facility → Department
Consolidated Visibility
Upper units see all sub-unit data on a single screen
Sub-unit Independence
Each facility/branch manages its data isolated from others
Group Reporting
Comparative performance analytics at holding level
Central Policy
Distribute centrally defined standards to all sub-units
Flexible Authorization
Users can work with different roles in multiple units
Multinational Organizations
OccuHEX® offers multi-language and local regulation support for companies operating in multiple countries. Each country office works in its own language while global headquarters sees consolidated data.
Example: Multinational Company Structure
Multi-Language
EN, TR, DE, AR, FR...
Timezone
Each country operates in its own timezone
Local Regulation
Country-specific legal requirements
Who is it for?
Start Health Examinations
Digitalize your employees' health surveillance with OccuHEX®. Contact us for a demo.